Project Integration Management And Procurement
What is project integration management?
Project Integration involves the coordination of all the project elements, from delegation tasks and managing all the resources for communication with the stake holders. Project Integration helps to execute projects while keeping the big picture in mind. It is like a conductor in a group band who ensures everyone plays in harmony, without it, they will sound dreadful.
Project Integration involves tasks like:
· Organizing tasks
· Working with stakeholders
· Coordinating resources
· Working with priorities
Examples of project integration management
If we take an example of Project Integration, suppose a project requires documents from different departments and they are all going to the same client so they must be equal in tone, style and format.
Now here project integration comes into play.
An integration process is what you use to make sure your client feels like they are getting good product and proper services from one company, rather than a bunch of unique individuals.
In some cases, the project integration could use software that helps everyone format the document correctly, a standard process for all of them to follow.
Processes involved in project integration are:
1) Create the project charter
2) Develop a project plan
3) Direct and manage the work
4) Manage project knowledge
5) Monitor and control the project
6) Carry out integrated change control
7) Close project
Now we will conclude all the above steps in five different phases
These five phases include:
1. Project initiation:
The main aim of this phase is to establish the vision and the goals for the project and secure the stakeholder approval through different project objectives. The main focus of this phase consists of creating the project charter which provides an overview of the project, basically a clear map of the project.
2. Project planning:
This phase is planning phase where we set up the project infrastructure to help to reach the project goals or project aim within specific time, budget and resources. In this phase we need to create a specific project documents which will help our team to understand the project vision and what is required.
3. Project execution:
Basically this is the main phase of the project as this is the phase where your project plan comes into action and get the project underway. Maximum amount of budget will be spent during this phase to produce the product. It also includes activities like communication between stakeholders, quality assurance and team development.
4. Project performance:
This phase is just for supervising the progress or process of the project and comparing it with the original plan. It means taking correct action whenever needed.
5. Project closure:
This is the last phase of the project where you close the project by getting approval from the client or stakeholder.
Now we have already talked a lot about project integration, now we will talk about project procurement.
What Is Project Procurement?
Project procurement is the act of obtaining supplies, goods and services. It obtains all the materials and services required for the project. To make sure project procurement is successful, project procurement management encompasses the process.
Project procurement includes three processes:
1. Plan procurements
This the first project procurement step which is making a plan. This includes different planning like materials and services needed for the project.
2. Conduct procurements
This is the execution phase. All the negotiation will occur during this pahse.
3. Administer procurements
This phase focuses on monitoring and controlling project procurement to ensure all requirements are met.